Automate the operations your factory still runs by hand.
An AI operations layer for Indian manufacturers — sales, money, plant and purchase — built on the work your team already does.
Sales
Enquiries in, priced quotes out, followed up on time.
Money
What is stuck, why it is stuck, and who should chase it.
Plant
Job work, compliance clocks and vendor reliability, tracked.
Purchase
Requirements to RFQs to purchase orders, compared and drafted.
Nothing is broken. Everything is disconnected.
The work is real. The information about the work is scattered — across your accounting software, the registers, and the messages your team already sends. The cost is the hours spent moving it between them, and the money that leaks in the gaps.
Goes on coordination
Chasing quotes, chasing payments, chasing vendors, chasing status. Skilled people spending their day copying and reminding.
That do not talk
Your accounting software holds the money. A spreadsheet holds the rates. The messages your team already sends hold the enquiries. The registers hold the plant. Nothing reconciles without a human in the middle.
One missed compliance item
Material sent for job work that never returned inside a year. Under GST that is a sale you did not make — taxed as if sold the day it left your gate, with 18% interest from that day, plus an audit query.
One AI layer across your whole operation
Start with one workflow. Add the rest as you go. Every module reads from the same data, so the more you switch on, the more it knows.
Money
Dispute tracking
Every stuck payment tagged with its real reason — QC rejection, GRN pending, quantity or rate difference, debit note, missing paperwork — the amount it blocks, how old it is, and who inside your company owns fixing it.
Who to chase today
Outstanding read from Tally or Excel, ranked by amount, age and promise history. Each customer shows who on your side should call whom on theirs — and respects their payment cycle.
Promises and short payments
Promise-to-pay tracked against what actually landed; broken promises escalate to the right person. Short receipts sorted into TDS, credit notes and deductions — never written off on their own.
Sales
Quotation drafting
Enquiry arrives by message or email. A priced quote is drafted from your own rate list, ready for approval.
Enquiry capture and routing
Every enquiry logged, assigned and tracked. Nothing sits unread in a personal inbox.
Follow-up sequences
Quotes chased on your schedule, and stopped the moment the customer replies.
Plant and purchase
Job work and compliance
Every challan tracked against its one-year GST limit. ITC-04 generated, reconciled, and vendors scored on on-time return.
Procurement and RFQs
Requirements turned into vendor RFQs, quotes compared side by side, purchase orders drafted.
Production visibility
Order status, work in progress and dispatch dates, captured without anyone sitting at a terminal.
Data and documents
Document extraction
Challans, invoices, purchase orders, test certificates — photographed or emailed, turned into structured data.
Owner reporting
One summary delivered each morning, wherever your team already talks. What is late, what is at risk, what needs a decision today.
Custom AI agents
Workflows specific to your plant, built on the same data layer once the standard modules are running.
What changes on day one
Same team, same systems, same way of working. Different amount of control.
Nothing here is a new tool to learn. It's the same work, tracked the moment it happens instead of when someone remembers to write it down.
- Quotes take two days to go out
- Payment follow-ups depend on memory
- Challans tracked in a paper register
- Vendor comparison done in a spreadsheet
- Purchase orders typed up from scratch
- Invoices and challans filed away as photos
- Vendor reliability is word of mouth
- Cash position pieced together at month end
- Status means asking three people
- Priced quote drafted in minutes
- Reminders drafted, you approve
- Compliance clock tracked automatically
- RFQs sent and compared for you
- Purchase orders drafted from the RFQ
- Photos turned into structured records
- Vendor on-time score tracked automatically
- Cash position visible any time
- One dashboard, current as of now
How we roll it out
We switch on one module, prove it in your plant, then add the next — no eighteen-month implementation. Most factories start where the money is leaking fastest.
Sales
An enquiry arrives. A priced quote is waiting before you finish your chai.
- Reads enquiries from messages and email
- Prices only from your own rate list
- Flags anything not in the catalogue
- Follow-ups that stop when the customer replies
Money
Follow-ups that happen whether or not anyone remembers.
- Reads outstanding straight from your accounting software
- Why each payment is stuck: a dispute or a delay
- Reminders drafted, you approve
- Promise-to-pay tracked against reality
Plant
Fast payback, because job-work risk is legal and immediate.
- Photo of the challan becomes a register entry
- Alerts at 90, 30, 15 and 7 days
- ITC-04 generated and reconciled to GSTR-1
- Vendor on-time scorecards
Purchase
Vendor RFQs, quote comparison, purchase orders, and the owner's daily view.
- Requirement to RFQ in one step
- Vendor quotes compared side by side
- Purchase orders drafted for approval
- Morning summary, sent where your team already talks
What the screens actually look like
Sample data, not a mockup of a mockup. One screen from each module — the quote, the collections view, the job-work register, the RFQ comparison — plus the reports your team would see on day one.
Need quote for: - MS Bracket 40x6, 620 pcs - SS Washer M10, 2,000 pcs - Hex Bolt M10x40, 2,000 pcs - Spring Washer M10, 2,000 pcs (new item — not sure if you stock this) Need delivery by 28th. Please share rate + GST.
| Item | Qty | Rate | Amount |
|---|---|---|---|
MS Bracket 40×6 | 620 pcs | ₹300.00 | ₹1,86,000 |
SS Washer M10 | 2,000 pcs | ₹4.50 | ₹9,000 |
Hex Bolt M10×40 | 2,000 pcs | ₹3.20 | ₹6,400 |
Spring Washer M10 Not in rate list — needs a rate | 2,000 pcs | — | — |
*Excludes Spring Washer M10 until its rate is confirmed.
Nobody has to be hired to run this
Your team keeps working exactly as they do today. Karova reads what they already produce.
It reads what exists
Photos your team already takes. Your accounting export. Emails, enquiries, purchase orders, challans.
Karova prepares the work
Drafts the quote, the reminder, the RFQ. Starts the compliance clock. Builds the report.
You approve
Nothing reaches a customer or vendor without a person saying yes. Every approval logged.
You see only exceptions
One message at 7:30 am. What is late, what is at risk, what needs a decision.
Works with what you already run
We integrate. We do not ask you to migrate.
AI drafts. People decide.
Every commercial action is a draft until a human approves it.
No price is ever invented
Quotes use only items and rates from your own catalogue. Anything unmatched is flagged, never guessed.
Nothing sends without approval
Every message to a customer or vendor waits for a person. No exceptions, no autopilot.
Full audit trail
Who approved what, when, and exactly what they changed. Kept, searchable, exportable.
Your data stays yours
Role-based access, encrypted in transit and at rest, exported or deleted whenever you ask.
Straightforward, and stated publicly
Priced per workflow, not as a platform bundle. We are taking a small number of design partners first — the pilot fee comes back to you if you carry on.
Design partner
One workflow, fully configured to your own formats.
- Founder-led onboarding and data import
- Weekly working session
- All product updates during the pilot
- Pilot fee credited against your first annual subscription
Production
Per workflow, billed annually.
- Unlimited users
- Additional workflows quoted as you add them
- Multi-plant or custom: quoted
Prices exclude GST. The ₹25,000 pilot fee is credited in full against your first annual subscription, so a pilot that works costs you nothing extra.
See it running on your own data
Fifteen minutes, on a call or at your plant. Bring one month of enquiries, one quarter of job-work challans, or an accounting outstanding export — we will show you what it looks like inside Karova.
hello@karova.in · We reply the same working day.